Academy of Chiropractic Personal Injury & Primary Spine Care Program

Quickie Consult 109

From the Desk of Dr. Mark Studin
Academy of Chiropractic
Preamble: Many of the issues I bring to you are very small, yet each issue is just that, an issue. If you take care of the small issues, then you will be able to build and more importantly, focus on the bigger issues...a larger practice and more family time.

"Communication Materials - The Hidden Jewel"

The site has lots of wonderful resources for you to use to build your practice. Many of you have taken advantage of the site, while others do not even know it exists. The “Communication Materials” page is one of those resources that has so much to offer. Some of the sections have audio explanations, as well as the templates, which provide an explanation for how to maximize the effects of the program. You should go there! All of these documents and programs are included in your membership…That means they're free, for those of you who still don’t get it!!! Remember, you will get out of the program the exact amount of energy you put into it.


The following sections are on the page:


How to Build a Curriculum Vitae

Your curriculum vitae is a critical document in the medical-legal arena and in your practice. An accurate document is critical for admissibility and with the right credentials, it will open the doors for referrals for the lifetime of your practice.


S.O.A.P. Note

A template to use for SOAP notes that meets every requirement to get reimbursed and will protect you in case of retrospective reviews.


Informed Consent

Most states require informed consents to treat patients. If someone should get hurt and you do not have this document signed, you leave your practice exposed to serious issues.


Templated Letters for Referrals

P-IME's are the single, best way for a lawyer to understand that you "speak their language" and the easiest pathway to start the process of the referrals. This document allows you to either respond to a conversation with the lawyer, or to send en masse, an effective letter to start the referral process.

Follow-Up Letter After Meeting the Lawyer

When meeting with attorneys, follow-up is critical to solidify your relationship. Remember, lawyers live in the "written world," as that is the basis of the practice of law and will read your letter. A simple letter can be very impactful once you have met with them and the follow-up letter should be sent immediately after your meeting. Please modify the letter depending upon what you discussed at the meeting. However, you should have gotten in all of the pertinent talking points and therefore, the letter should not need to be changed.

Lien/Letter of Protection

If you are not getting paid for your liens / letters of protection, it's usually because you either do not have one, or do not know how to use them. With a duly executed document, you will ensure that you get paid, by law. There are instructions on the form and a place to click for additional audio instructions.

Medical-Legal Scorecard

The medical-legal scorecard and how to use it is explained in detail in Consultation #41 and is the tool needed to triage the lawyer's cases. This scorecard is a shortcut for you and the lawyer to understand every facet of what they have in a case and for you to highlight what they need...using you for the Plaintiff IME.


Bi-Monthly Attorney Educational Mailing Program

In order to ensure the lawyers are getting the research materials, we give you the option of mailing the bi-monthly educational flyers. In order to understand how to use these, please read consultation #96. Warning: Do not take this step until you have read every consultation beforehand.


HIPAA Patient Privacy Act

It is federal law to have all patients sign a HIPAA privacy policy about how you handle their protected health information. Please save these documents in your patients' files, as if challenged, you will need to produce them. 


Evaluation & Management Coding Guidelines

E & M CPT codes have very specific guidelines. This document synopsizes the parameters that you must follow in order to be compliant. Be very careful, as not meeting the criteria for these guidelines can be construed as an attempt to defraud the carriers and can be extremely troublesome in a retrospective audit. The solution is to do it right from the start.

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